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HIPAA Quick Reference Guide For Employees

What information can I put on a white board?

It is okay to put the room number and either the patient name or the physician name. 

Specifically,

• If putting patient name -- may not put physician name
• If putting physician name -- may not put patient name
• Always okay to put room number
  

Never put:

• Patient diagnosis
• Medications
• Status (e.g. ICU, step-down)
• Complaint
• Activity (dialysis, PT)
• Transfer Location (e.g. unit/floor)
• Mental health information
• Alcohol and drug abuse information
• HIV/AIDS information
• Venereal disease information
• Genetic testing information
• Child abuse and neglect information
• Domestic abuse information
• Sexual assault information
  

HIPAA Program Office
The University of Chicago Medical Center | 5841 South Maryland Avenue | Chicago, IL 60637
HPOwebmaster@bsd.uchicago.edu